Minutes of the Meeting of the Parish Council held on Thursday 9 June 2011 at Kilham Hall commencing at 7.00 p.m.

 

PRESENT:                 Cllrs G Warrender (Chairman), J Worthington (Vice-Chairman), B Fussey

                                    and M Sidebottom                         

 

IN ATTENDANCE:       J A Staniforth (Clerk to the Council)

    Councillor Y Woodcock and 7 members of the public

 

PUBLIC PARTICIPATION

Enquiries were made as to the size and location of the proposed ball wall and the Chair explained it was intended to site the wall to the rear of the Children’s play area and would comprise of an area of hard standing and a basket ball net to one side with a grassed surface and a goal marking to the second side. The wall was intended for use by secondary aged children as the play ground equipment was designed for those less than 11 years of age.

 

Representatives of the Three Horse Shoes football team enquired as to whether the re-seeding of the football pitch was completed as there were no signs of new shoots and it was not clear whether all the fertilizer purchased had been applied. An approach had been made to a local farmer regarding the hiring of equipment for watering the re-seeded pitch but no suitable equipment was available. A resident attending to discuss the use of the recreation ground for the forthcoming Fun Day confirmed that re-seeding had been observed by the contractor. Representatives of the football team expressed concern that the pitch may be damaged by excess use particularly if wet weather occurred.

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Discussion took place as to whether use of the re-seeded area for the forthcoming Fun Day would cause any damage and that it would be difficult to ensure that no use of the area occurred and the enforcement of no dogs would also be difficult. It was explained that there was a need for the organisers of the fun day to arrange appropriate insurance as the insurance of the parish council did not cover third party use. Arrangements were made for the provision of keys to the Changing Rooms for the Fun Day.

 

1)         APOLOGIES

Apologies were received from Councillor Butterworth and Councillor Cheetham.

RESOLVED (1)

That the apologies of Councillor Butterworth and Councillor Cheetham be received and accepted.

 

2)         DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS

A declaration of personal interest was received from Councillor Fussey in respect of item in respect of Item 7.

 

3)         COMMUNITY POLICING REPORT

No members of the Safer Neighbourhood Team were in attendance and no report had been made available.

 

4)         DMBC WARD COUNCILLORS REPORT

Councillor Woodcock was welcomed to the meeting and reported that the new Area Manager for the East area was Steve Thomas. Appointments to area supervisors and other members of the neighbourhood teams would be undertaken over the next six weeks. The team would be probably be based at Rossington. Grounds maintenance, cleansing and street scene work would now be managed on a borough wide basis and not part of area teams as would a team of Anti Social Behaviour Officers. Work to new council offices would commence shortly and the Mansion House would be used only for the Civic Mayor and would need to be self financing. The Neighbourhood Charter had been rescinded. Members enquired as to whether any free skips were to be provided as these were felt to have been beneficial. Councillor Woodcock explained that the Ward Councillor’s flexible budget had been considerably reduced but consideration would be given to the request.

RESOLVED (2)

That Councillor Woodcock is thanked for her attendance and the information provided.

 

5)                  MINUTES OF THE MEETINGS  HELD ON 18 MAY 2011

RESOLVED (3)

That the minutes of the Parish Council Meeting held on 18 May 2011 be agreed as a correct record and signed by the Chairman.

 

6)                  CLERK’S REPORT ON ACTION ARISING FROM THE PREVIOUS MEETING

a) Neighbourhood Issues – Councillor Woodcock confirmed that resources to site the dog litter bin off Valley Drive to provide a hard surface to the piece of untended land were awaited.

b) Highway Matters – There was no further update on the inspection to be undertaken on Gatewood Lane adjacent to Fir Trees to ascertain the need for any road repairs to be undertaken prior to the annual inspection in September 2011 or possible improvement to the junction at the fork area of Whiphill Top Lane.  The Safer Neighbourhood Team had agreed to observe for any parking on the re-seeded grass verges on Doncaster Road, members reported that a resident had attempted to re-seed the new verge at Whiphill Top Lane. The raised manhole cover the unlit street lamp on Doncaster Road and the trimming of overhanging branches at Mr Harniess’s yard at the fork of Whiphill Top Lane had been addressed. The Chair reported that a resident intended to maintain the footpath area on the corner of Moor View and Chapel Lane.

c) Recreation Ground – There had been no further communication regarding any further work needed to complete the re-seeding of the football pitch. The playground repairs had not been completed, the new refuse bin had not been delivered as new stock was awaited.  Issues relating to the Fun Day had been addressed within the public participation section.  A stock of roof tiles had been requested from the building contractor and the sign relating to the car park at the hall had been supplied and fitted by the Kilham Hall Caretaker. A quotation for the installation of a timing device for the heaters in the changing rooms was still awaited.

d) Community – The re-sealing of the Rose Garden had been completed, a response had been received regarding the re-hanging of the sign to footpath No. 13 stating this would be undertaken. Following notification of refusal to the request for a clothing collection a further request had been made from the British Heart Foundation to site a metal clothing storage container 6’ x 4’ for weekly collections. Members reported that the planting of new trees at Langton Gardens will be undertaken in the autumn.

e). Finance – The first on-line banking payments would be made following authorisation at the meeting and payments to suppliers would be enacted when invoices were received and bank details obtained. The Handyman had requested no change to the current arrangements.

f) Council matters – The Code of Conduct training had been arranged but the 13 July session had been cancelled and Councillor Fussey would attend on 29 June. The Clerk would attend a future session.

RESOLVED (3)

a) That the Clerk contacts the Highways Authority again to ascertain whether any repair work would be undertaken on Gatewood Lane and whether any measures could be put in place to improve the safety of the junction at the fork area of Whiphill Top Lane.

b) That the Clerk contacts Botham’s Prestige to ascertain whether all work to re-seed the football pitch had been completed and to request advice be provided regarding the use of the area for the Fun Day.

c) That the Clerk contacts DMBC to arrange for repairs to the playground surface.

d) That the request for the siting of a clothing container be declined.

e) That all other action and information is noted

 

7)                  KILHAM  HALL MANAGEMENT COMMITTEE REPORT

Councillor Fussey reported that bookings for use of the hall were continuing well with more classes for Urban Street Dancing for aged 13+ and yoga classes continuing. The bank balance had now risen to £10,000 and consideration was being given to how some of the balance should be expended, a possibility was an event to celebrate the Queen’s Diamond Jubilee in 2012. The Management Committee had also agreed to fund the cost of refreshments for the forthcoming Fun Day so the proceeds would be given to the two charities. 

RESOLVED (4

a) That the report is received and noted.

b) That the Management Committee is asked to ensure the continued operation of the CCTV cameras in order to ensure the protection of the building and grounds.

8)         RECREATION GROUND ISSUES AND SIGN PROVISION TO PROHIBIT DOGS

Members reported damage to fencing panels to the side and rear of the hall and that some panels had been removed and stored in the hall. Members agreed that the sign placed just behind the vehicular access gate stating ‘Please do not allow dogs to foul this area’ was located incorrectly and needed to be placed near the grassed area in front of the vehicular access gate. 

Councillor Worthington provided information from DEFRA regarding the procedure for instigating a Dog Control Order to prohibit dogs from the recreation ground. Once the order was in place appropriate signage could be obtained.

RESOLVED (5)

a) That the Clerk asks the Parish Council Handyman to replace/repair fence panels where possible.

b) That consideration of the relocation of the sign relating to dog fouling be considered at the next meeting.

c)      That the Clerk clarifies the procedure for the introduction of a Dog Control Order with YLCA in order to consider at the next meeting.

 

9)                  REVISED QUOTATIONS FOR THE BUILDING OF A BALL WALL

Consideration was given to updated quotations from M Nuttall (£9,990) and M Gaffney (£10,075).

RESOLVED (6)

a)      That as the quotation from M Gaffney for was in greater detail, M Gaffney is asked to undertake the contract for the ball wall and hard standing area.

b) That Mr Gaffney is asked to attend a site meeting with members of the parish council to finalise the location of the ball wall and to discuss any further details required for the completion of the contract on either Monday 13 June or Tuesday 14 June at 6.15 p.m.

 

10)              APPOINTMENT OF A REPRESENTATIVE TO SERVE ON CANTLEY POOR’S LAND TRUST

Following the receipt of correspondence confirming the resignation of Mr D Elvin as parish council representative consideration was given to a replacement representative.

RESOLVED (7)

That Mr C S Kingston a former resident of the parish is nominated to serve as a representative of the parish council.

 

11)       LOCATION OF A NEW NOICE BOARD AT OLD CANTLEY

The Clerk reported that there was insufficient space to site the notice board on the side wall of Home Front and the proprietor was unwilling to allow it to be sited adjacent to the front window.

RESOLVED (8)

That the Clerk contacts DMBC to seek permission to site the notice board in front of the stone wall opposite The Row at Old Cantley/

 

12)       PLANNING APPLICATIONS AND UPDATE

The following new applications were considered;

11/01277/TCON 6 Warnington Drive	Felling of 1 Japanese Cypress and 1 Lombard Poplar	No Comments
11/01514/FUL Rear of 35 Warning T Lane	Erection of detached house on 0.08ha of land	No Comments
11/01549/TPO 8 Plantation Avenue	Remove to ground level 1 Oak tree subject to T316 of DMBC Preservation Order	No Comments
11/01555/FUL 43 Springwood Close	Ground floor pitched roof extension to side/rear (being resubmission of application granted 11/00985/FUL)	No Comments
11/01571/3FUL Branton St Wilfrid’s Sch	Erection of climbing frame under Regulation 3 Town and Country Planning (General) Regulations 1992	No Comments
11/01610/FULFT Kariba Glen Road	Erection of single storey extension with pitched roof to garage/store to side & formation of rooms in roofspace	No Comments
11/01639/TPO/1101646TCON 29 Warning Tongue Lane	Remove 1 chestnut tree and crown clean 8 oak trees Fell and remove 1 oak tree, five birch and 3 Cypress trees	Comments re removal of oak tree

 

Details of decisions reached since the last meeting were circulated and the decision to refuse consent for Greenacres on Doncaster Road was noted.

Consideration was given to a consultation document relating to the government’s proposal to relax planning regulations in respect of the change of usage from business to domestic dwellings.

RESOLVED (9)

a) That the Clerk notifies the Planning Authority of the parish council’s comments relating to the new planning applications including a request that the removal of Oak trees should be restricted wherever possible.

b) That the Clerk arranges for the completion of the questionnaire on the basis that whilst the proposals merit support there is still a requirement to consider individual applications.

c) That the Clerk arranges for the inclusion of an update on progress of the completion of the planning application relating to Willow Farm at the October meeting.

 

13)       HIGHWAY MATTERS

The following issues were raised;

• Overhanging conifers bordering the snickett at the property of 15 Langton Gardens
• Overhanging hedge  restricting pavement access at the property 2 Oak Tree Road

RESOLVED (10)

That the Clerk notifies the relevant DMBC departments of the highway issues identified.

 

14)              WEBSITE ISSUES

All documentation had been uploaded. A request had been received from Kilham Hall Management Committee to replace the wording relating to the booking of the hall as it was felt to be misleading.

RESOLVED (11)

That the information be received and duly noted.

 

15)       AMENDMENTS TO PARISH COUNCIL STANDING ORDERS

Consideration was given to the recommendation by NALC in respect of Standing Order No. 32 relating to the variation, revocation and suspension of standing orders and a proposed revision to section 2j) relating to the order of business at the annual parish council meeting.

RESOLVED (12)

That advice is sought from YLCA on the proposed changes and considered at the next meeting.

 

16)       ELECTION OF TWO PARISH REPRESENTATIVES TO DMBC STANDARDS COMMITTEE

RESOLVED (13)

That R Johnson (Finningley Parish Council) and Michael Summers (Bawtry Town Council) are selected and the Clerk arranges for the completion and returning of the ballot paper.

 

17)       CHEQUE SIGNATORIES

The Clerk enquired as to whether an additional cheque signatory was required following the resignation of one of the signatories previously.

RESOLVED (14)

That in view of the transfer to on-line banking and the facility for the Clerk to sign should this be necessary no further signatories be agreed at the present time.

 

18)       SIGNING OF CHEQUES/AUTHORISATION OF DIRECT BANK PAYMENTS

Consideration was given to the schedule of cheques/bank payments for signature/authorisation   

RESOLVED (15)

a) That the following cheques/payments be duly authorised:

Direct	Clerk	June salary/travel	£504.36
Direct	Clerk	Stationery/postage	£12.43
Direct	Arrow Publications	June Newsletter	£114.00
2202	NALC	LCR Subscription	£15.50
2203	Driveways of Disctinction	Re-Sealing Rose Garden	£400
2204	Branton Farm Nurseries	Plants for plinths	£35.70

b) That the Clerk arranges for direct payments to be made for regular payments.

 

19        ITEMS OF CORRESPONDENCE

Correspondence denoted on the agenda and from the Department of Transport relating to the Stopping Up of the Highway at Bessacarr Lane and Warren Lane and Rural Action Yorkshire relating to a photography competition/free marketing training at Staniforth on 23 June was considered.

RESOLVED (16)

That the correspondence received is duly noted.

 

20)       DATE AND TIME OF NEXT MEETING 

RESOLVED (17)

That the next meeting be held on Wednesday 6 July commencing at 7.00 p.m. at Kilham Hall