Minutes of the Meeting of the Parish Council held on Wednesday 2 November 2011 at Kilham Hall commencing at 7.00 p.m.

 

PRESENT: Cllrs G Warrender (Chairman), J Worthington (Vice-Chairman), B Cheetham, B Fussey and

M Sidebottom                         

 

IN ATTENDANCE:   J A Staniforth (Clerk to the Council) and Councillor P Schofield.

 

PUBLIC PARTICIPATION

As no members of the public were in attendance no items were raised

 

1)         APOLOGIES

Apologies for absence were reported for Councillors Y Butterworth and N Williams

RESOLVED (1)

That the apologies be accepted and duly recorded.

 

2)         DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS

Declarations of personal interest were received from Councillor B Fussey in respect of item 8.  Councillor Sidebottom declared a personal and prejudicial interest in respect of any financial matter and a personal interest for non financial matters relating to item 14.

 

3)         COMMUNITY POLICING REPORT

The Clerk reported the receipt of information relating to an observation of dangerous driving reported by a member of the public and that the motorist had been warned of the consequences of her actions. No other information had been made available. Members reported that a number of cars had been observed parking on the yellow zigzag lines outside of the school even though alternative parking was available.

RESOLVED (2)

That the Clerk reports parking of vehicles on the zigzag lines outside of the school entrance to the police.

 

4)                  DMBC WARD COUNCILLORS REPORT

Councillor Schofield was welcomed to the meeting and reported that DMBC’s new Chief Executive Jo Miller would take up her appointment on 1 January 2012 subject to formal ratification by the full council on 3 November 2012. An explanation was provided in respect of the Council’s Policy No. 13 of the Core Strategy relating to the rights of travellers and that this would be subject to scrutiny at the Public Examination Stage that was due to take place later this month.  Confirmation had been received that the FARRS link road had been approved.

RESOLVED (3)

a) That Councillor Schofield is thanked for her attendance and the information provided

b) That the Clerk enquires of Councillor Woodcock as to whether a skip was to be provided.

 

5)         MINUTES OF THE MEETING HELD ON 5 OCTOBER 2011

RESOLVED (4)

That the minutes of the Parish Council Meeting held on 5 October be agreed as a correct record and signed by the Chairman.

 

6)                  CLERK’S REPORT ON ACTION ARISING FROM THE PREVIOUS MEETING

a) Neighbourhood Issues – Work to the untended land opposite the Rose Garden was still awaited.

b) Highway Matters – Responses had been received from the Planning and Bio Diversity Departments of DMBC regarding the Motorcross event that had taken place at Great Gate Wood and it was noted that such events were permitted for 14 days per annum. There had been no response from the Highways Authority regarding the request for an alternative access to be designated and discussions had taken place with the resident who had reported the matter who also had received no response in respect of this aspect. The resident had stated that there had been no further activity and it was thought the land owner may be away at the present time. An inspection of Gatewood Lane adjacent to Fir Trees was to take place.  An explanation of funding arrangements was provided by DMBC in respect of improvements to the fork area junction at Whiphill Top Lane and that it was unlikely work would be undertaken in 2012/13. Details of inspections to footpaths on Carlton Close, Moor View and outside 52 MiIton Road were reported and that no further work would be undertaken. A detailed inspection would be carried out in June 2012. A DMBC Officer had visited the area of Chapel Lane/Moor View but had not observed any cars parked preventing access to the pavement. Work to the gulley cover near to the ‘New Road’ street sign had been referred to the Drainage Department.  There had been no response to the trimming of vegetation between Quarry Lane and Poppyfields.

c) Recreation Ground – The Dog Control Order had been duly advertised and signs erected. The police were responsible for any enforcement of the order. The Handyman had completed the repairs to the perimeter fence and used some wiring for the climbing plants on the wall facing the car park. The maintenance and painting of the play apparatus was awaited.

d) Community – The new plant trough had been purchased and Need a Hand had secured the trough at a cost of £55, the Handyman had planted with pansies.  The village plinths had been planted accordingly.  DMBC had agreed to remove the deceased trees at Langton Gardens free of charge and arrangements had been made for collection.  The necessary arrangements were in place for the carol singing and the caretaker/booking clerk notified. The supply of carol sheet would need to be checked.

e) Planning – Discussion relating to Policy No 13 had taken place as part of item 4. A response regarding the enforcement order relating to work at Willow Farm circulated with the agenda was considered.

f) Finance – A letter dated 25 October had been received from npower regarding arrears of £287.53. Npower had been contacted to explain that the matter was being looked into and a reply was awaited.

RESOLVED (5)

a) That the Clerk contacts the Neighbourhood team to ascertain when the work to the untended land on Whiphill Top Lane would be undertaken.

b) That the issue relating to the motorcross event on Gatewood Lane be monitored.

c) That DMBC is asked to provide details of the cost of the proposed junction improvements at the fork area of Whiphill Top Lane in order to ascertain whether this could be funded from the flexible budget.

d) That an enquiry is made to DMBC as to who owns the land where the vegetation overhangs the footpath between Quarry Lane and Poppyfields and if this is the residents can arrangements be made for the residents to maintain the area in a satisfactory condition.

e) That the painting of the playground equipment is undertaken in the spring of 2012 unless the weather is known to be dry for a reasonable period.

f) That the siting and securing of the new plant trough be noted.

g) That the Chair arranges for a Father Christmas to attend the annual carol singing event.

h) That the outcome of the site inspection at Willow Farm is reported to the next meeting.

i) That all other action and information is noted.

 

7)         CONSIDERATION OF ITEMS RAISED BY THE PUBLIC

As no members of the public were in attendance no items were raised.

 

8)                  KILHAM  HALL MANAGEMENT COMMITTEE REPORT

Councillor Fussey reported that the new member of the management committee and now the secretary was making a valuable contribution to the committee. The Halloween party and second anniversary event had been highly successful. Discussion had taken place with the school regarding a summer event at the recreation ground and the school PTA would consider but the school felt that the school had more appropriate facilities in the event of inclement weather.

RESOLVED (6)

That the report be received and noted.

 

9)         RECREATION GROUND ISSUES

The Chairman reported that a meeting had been held with Green Thumb Lawn Treatment Service who had advised that the grass had been cut too short to enable the new seeded area to flourish and that grass cutting of 13 times per annum was normally sufficient with the cut set to two inches. It was recommended that a total of four treatments were undertaken with one a winter dressing at a cost of £1,240 per treatment.

RESOLVED (7)

That the information be received and considered in conjunction with Item 10.

 

10)       GROUNDS MAINTENANCE CONTRACT FOR 2012/13

Discussion took place on the information received from Green Thumb and the requirements for the forthcoming year.

RESOLVED (8)

That quotations be sought from DMBC, North Notts Landscapes Ltd, Veolia Ltd and M Byrne (Landscape Contractors) for: grass cutting for 13 cuts per annum but with adjustments to the height of the cut as deemed necessary, emptying of two dog litter bins and one ordinary litter bin, for a weed and feed treatment and any subsequent treatments including a winter treatment and the cost of marking the football pitch should this being required.

 

11)       PURCHASE OF BASKETBALL STAND AND INSTALLATION ARRANGEMENTS

Quotations from, Wicksteed totalling £1,585.15, SMP at £1,479.20 (less £250 for security fencing if not required) and Sutcliffe Play Ltd at £1,670.10 were considered for the purchase and erection of a basketball net and stand. All suppliers were able to deliver the equipment when installing and SMP could carry out the work within six weeks and guaranteed the metal work for 30 years.

RESOLVED (9)

That SMP be awarded the contract to supply and fit the basketball and the Clerk places the order.

 

12)       NEW PLANNING APPLICATIONS AND UPDATE ON PREVIOUS APPLICATIONS

The following new applications were considered and details of decisions reached since the last meeting were circulated for information. The Clerk reported that the application in respect of the first phase of the Manor Farm development had been deferred by the Planning Committee.

11/02476/FUL 32 Willow Glen	Erection of ground floor pitched roof extension to side and rear and flat roof extension to rear	No comments
11/02798/FUL Yorkshire Wildlife Park	Change of use for additional animal enclosures and other facilities	Comments to be submitted
11/02817  Linden, Main Street	Remove lower boughs that overhang property and crown thin one lime tree	No comments
11/02880/CAC&11/02878/FUL  20 Warnington Drive	a)   Conservation area consent for demolition of existing        dwelling in  connection with erection of detached dwelling   and detached garage	No comments
11/012890/TPO  Swiss Cottage, Main Street	b)                     Consent for crown reduction to finished dimensions of c)                     30' high x 20' spread of one Birch tree	No comments

 

RESOLVED (10)

a) That the Planning Authority be informed that the parish council request that any additional development at the Yorkshire Wildlife Park is undertaken as far away as possible from residential properties at Willow Glen following representations from residents at a previous meeting.

b) That all other applications and decisions reached are duly noted.

 

13)       HIGHWAY MATTERS

The following maters were raised;

• Overhanging branches at the property ‘Winnits’ on Whiphill Top Lane
• A request for a dropped kerb at Mill Lane to facilitate disabled access
• A vehicle had been observed driving along the footpath on the corner of Rural Crescent and parking on the grass verge.
• Some residents of Moor View were continuing to park on pavements and grass verges.

RESOLVED (11)

That the Clerk reports the matter to the appropriate departments of DMBC

 

14)       CONTENT OF NEXT QUARTERLY NEWSLETTER

Consideration was given to the information to be included within the next publication.

RESOLVED (12)

That the newsletter includes details of: Christmas carol singing event, notice board at Old Cantley, new basket ball facility, request not to park on pavements, Dog Control Order, response to DMBC’s Core Strategy and a list of parish council members.

 

15)       WEBSITE ISSUES

There were no general issues relating to the website. The Clerk reported that a communication had been received from a resident commending the site particularly the photographs in the ‘Days Gone By’ section and suggested that an appeal be made for more photographs to be added.

RESOLVED (13)

That the information is noted and a request for photographs be added included in the latest newsletter.

 

16)       ISLE OF AXHOLME FLOOD RISK MANAGEMENT STRATEGY

Consideration was given to the documentation received relating to the area’s flood risk strategy.

RESOLVED (14)

That the information be received and duly noted.

 

17)       SECOND QUARTER BANK RECONCILIATION AND REVIEW OF LEVELS OF RESERVES

Consideration was given to the balance of £39.033.41 which included the second half precept.  The Clerk advised that the projected balance for the year ending was expected to be in the region of £32,000 a lower figure than in previous years but still above the equivalent of one year’s precept.

RESOLVED (15)

That the bank reconciliation be received and duly authorised.

 

18)       AUTHORISATION OF DIRECT BANK PAYMENTS

Consideration was given to the schedule of bank payments for signature/authorisation. 

RESOLVED (16)

That the following payments be duly authorised:

D11/32	Royal British Legion	Wreath and Donation	£50
D11/33	SLCC	Clerk’s Membership	£106
D11/34	Clerk	Reimbursement DFP advert/plants	£79.20
D11/35	Branton Farm Nurseries	Garden Materials	£34.96
D11/36	DMBC	Grounds Maintenance	£238.96
D11/37	Clerk	November Salary	£511.56
D11/38	Branton Farm Nurseries	Plant Trough	£49.50
D11/39	Clerk	Reimbursement for plants	£4
D11/40	Need a Hand Ltd	Siting and securing plant trough	£55

 

19)              ESTABLISHMENT OF A MONITORING COMMITTEE

RESOLVED (17)

That the establishment of the committee be deferred pending advice on Standards matters.

 

20)              REPORTS FROM MEETINGS ATTENDED

a)      PCJCC Meeting on 18 October 2011

Councillor Worthington reported that Councillor Ransome had been appointed as Chair for the ensuing year, an update on Section 106 monies and measures to reduce instances of dog fouling was provided. Information relating to Quality Status was to be forwarded to Clerks.

b)      YLCA South Yorkshire Branch Meeting – 19 October 2011

Councillor Worthington reported that gypsy and traveller sites had been discussed along with reductions in services by District Councils and the implications for town and parish councils.  

c) Airport Consultative Committee – 27 October 2011

Councillor Worthington reported on the meeting. It is anticipated that two of the sub-committees may merge in 2012.

RESOLVED (18)

That the reports are received and the information duly noted.

 

21)       ITEMS OF CORRESPONDENCE

Correspondence denoted on the agenda was considered and duly noted. The latest White Rose Update reported an increase to 45p in the maximum amount mileage that could be claimed tax free with effect from 1 April 2011. A letter had been received from a resident requesting an increase in police and community safety wardens in the area over the period of Halloween and Bonfire Night. The Clerk reported the date for the next DMBC Rights of Way Forum and the inclusion of an article in Country Air regarding village halls.

RESOLVED (19)

a) That the items of correspondence be received and duly noted.

b) That the Clerk’s mileage rate is increased to 45p with effect from 1 April 2011 in line with the agreement reached.

c) That the Clerk contacts DMBC’s Neighbourhood team to request that the police and support officers are visible in the area over the Halloween and Bonfire Night period.

 

22)       DATE AND TIME OF NEXT MEETING

RESOLVED (20)

That the next meeting be held on Wednesday 7 December 2011 at 7.00 p.m. at Kilham Hall.