Minutes of the Meeting of the Parish Council held on Wednesday 2 October 2013 at Kilham Hall commencing at 7.15 p.m.

 

PRESENT: Councillors J Worthington (Chair), G Warrender (Vice-Chair), Y Butterworth, B Cheetham, and M Sidebottom.                           

IN ATTENDANCE: J A Staniforth (Clerk to the Council) and 2 members of the public.

 

Two members of the public representing The Canterbury Road Gospel Hall Trust gave a donation of £250 towards the cost of a replacement gate for the recreation ground.  No other issues were raised.

 

1)         APOLOGIES FOR ABSENCE

Apologies with specific reasons were received from B Fussey and N Williams

RESOLVED (1)

That the apologies be received and accepted.

 

2)         DECLARATIONS OF OTHER DISCLOSABLE INTERESTS/AMENDMENTS TO MEMBERS REGISTER OF INTEREST FORMS

There were no disclosures of interests and no amendments to the completed register of interest forms.

 

3)                  REPORT FROM THE COMMUNITY POLICING TEAM

The Clerk reported the receipt of the September report relating to the Airport villages denoting a theft of a motor vehicle from Old Cantley and interference with a motor vehicle at a commercial premise. There were also three reports of anti social behaviour, two of which were parking complaints one of which was an offence and action taken and the third relating to large vehicles accessing the Woodlands Walk development.

 

4)                  REPORT FROM DMBC WARD COUNCILLORS

Apologies had been received from all three councillors due to attendance at another meeting.

 

5)         MINUTES OF THE MEETINGS HELD ON 4 SEPTEMBER 2013

 RESOLVED (2)

That the minutes of the Parish Council Meeting be agreed and signed by the Chairman.

 

6)         CLERK’S REPORT ON ACTION ARISING FROM THE PREVIOUS MEETING

Consideration was given to the written report provided by the Clerk relating to actions required from the previous meeting that had been circulated.  Councillor Warrender reported that the overgrown shrubs on Nutwell Lane were creating a safety hazard due to obscuring the view of motorists turning right from Gatewood Lane onto Nutwell Lane of vehicles travelling from Old Cantley. Discussion took place on the response from DMBC regarding the proposal to remove the pedestrian access sign to the Yorkshire Wildlife Park (YWLP) on Doncaster Road so as to deter vehicles from using the wrong access.  The work to preserving the fencing at the front of the recreation ground had been completed but it was proposed that the remainder of the fencing be preserved to maintain it.  The update circulated by the Clerk relating to the use of The Close for deliveries to the development site was discussed and it was noted that the developer were seeking to minimise disruption to the residents.  No indication had been received regarding the possible purchase of the Klargester Unit from a local resident.  The Planning Officer had confirmed that planning consent was required for the new building on land off New Roadand Blue  Sky Parking had been given 14 days to submit an application.

 RESOLVED (3)

a) That the information be received and duly noted and updated at the next meeting as appropriate.

b) That a further request be made for the cutting back of vegetation on Nutwell Lane and a message of appreciation is sent for the removal of vegetation at the corner of Milton Road and Whiphill Top Lane.

c) That DMBC is informed that the parish council do not concur with the proposal to remove the pedestrian access sign to the YWLP and that a request is made for a suitable sign denoting ‘No Vehicle Access’ to be erected.

d) That the handyman is asked to remove vegetation from the untreated area of the perimeter fencing and that preservative is applied prior to the winter.

 

7)         ISSUES RAISED BY THE PUBLIC

RESOLVED (4)

That a letter of appreciation is sent to the trustees of The Canterbury Road Gospel Hall Trust for the donation received towards the purchase of the new gate.

 

8)         KILHAM HALL MANAGEMENT COMMITTEE REPORT

Councillor Fussey had forwarded a written report due to her absence denoting that the current balance was £16,127.85 and that £204 had been raised at the McMillan coffee morning.

RESOLVED (5)

That the information be received and duly noted.

 

9)         FINALISATION OF THE CONTRACT FOR THE F.W. SEWER CONNECTION/UPDATE

The Clerk confirmed that the tender from GNE Contracting Ltd was at least £400 less than the tender received from P & H Construction and on this basis in agreement with members had been awarded to GNE. GNE had arranged to meet the Highway Authority to determine the date of the road closure for Whiphill Top Lane and to forward the necessary documents to Severn Trent in order for formal approval to be granted.  There would be a need to liaise with KIlham Hall in order to minimise any disruption to events as it had been indicated that the car park would be unavailable for a short period whilst work was being undertaken. Members enquired as to whether the connection could be routed along the garden area rather than across the car park.

RESOLVED (6)

a) That the information is received and noted.

b) That the contractor is asked whether the drainage could be routed via the garden area instead of the car park and what date the Klargester Unit would be available.

c) That when a date for the availability of the Klargester is known a letter is sent to Mr P Fox notifying him of the availability of the unit and in the event that the unit is not required then the supplier is contacted to ascertain if a buy back scheme operated.

 

10)       2013 CHRISTMAS CAROL SINGING ARRANGEMENTS

Councillor Sidebottom explained that an event for the children had been arranged for 18 December after school and therefore this would affect the availability of children to attend the carol singing and proposed that the event be held on 11 December 2013.  The Clerk enquired as to the dates for the installation and removal of the Christmas lights.

RESOLVED (7)

a)      That the date of the carol singing be agreed as 11 December 2013.

b)      That Councillor Sidebottom is asked to compile a programme in conjunction with the school and the Jubilate Group forwarding a copy to the Clerk.

c)      That the Clerk notifies the Management Committee of Kilham Hall of the date and the Caretaker that the room layout would be the same as the previous year.

d)      That the installation of the Christmas lights be on 2 December 2013 with removal on 6 January 2014.

 

11)       RECREATION GROUND AND GARDEN MATTERS

a)         Autumn Planting/Maintenance

It was proposed that winter pansies and further spring bulbs be planted in the village plinths, crocus bulbs in the remaining rose bed and plants be purchased for the garden area at the recreation ground. There was a need to cut back overhanging shrubs on the pavement at the garden on Doncaster Road.

b)         Quotation for Replacement Vehicular Access Gate

Quotations for metal gates received from Need a Hand Ltd (£1,500), Brindleys Engineering (£1,800) and Misson Gates (£1,400) were considered.

c)         Location of Green Waste Container

A member of the council reported that a resident had advised that the container should be sited away from any property and should be relocated from the position originally determined. The Clerk provided details of the contractual requirements and that the advice received at the Health and Safety seminar attended was that it should be a minimum of 5m away from any residential property.

d)         Dog Control Order Enforcement

A member reported that there had been reports of dogs seen on the recreation ground.

e)         Overhanging Apple Tree

The garden area had been littered with fallen apples due to overhanging branches from a property to the rear.

RESOLVED (8)

a) That the Clerk arranges with the Handyman the proposed planting requirements

b) That the contract be awarded to Misson Gates for a powder coated double access gate and that the Clerk advertises for offers to dispose of the wooden gate and gate posts.

c) That the location of the green waste bin be the recess between the two pedestrian gates at the entrance to the recreation ground.

d) That the Clerk enquires as to who enforces the dog control order.

e) That a letter is sent to the property requesting the branches of the apple tree are trimmed and the Handyman is asked to remove the fallen apples.

 

12)       HIGHWAY MATTERS

The following matters were raised:

• The new tree planted at Belmont Avenue required a support.
• The grass verge outside Holly Cottage needed reinstating
• The speed sign on Doncaster Road only displayed speed up to 38mph
• Vehicles causing an obstruction at the beginning and end of the school day on Valley Drive
• Overhanging vegetation on Doncaster Road between Poppyfields and St Vincents Avenue
• Overhanging vegetation at properties on the Poppyfields development

RESOLVED (9)

a) That the Clerk notifies DMBC to request work is undertaken to remedy the issues where appropriate.

 

13)       PLANNING MATTERS

Consideration was given to the following applications:

13/01848/FUL 22 Warning Tongue Lane	Erection of one dwelling on 0.13ha of land after demolition of existing dwelling	No comments
13/01951/FULFT 3 Nutwell Lane	Demolition of existing garage and erection of single storey pitched roof extension to side/rear + front porch	No Comments
13/01937/TPO 34 Bracken Close	Consent to crown reduce by 1-1.5m 1 Sycamore and 1 Oak tree subject to TPOs	No Comments

 

RESOLVED (10)

That the Planning Authority is notified of the comments relating to new planning applications and the decision reached since the last meeting are noted.

 

14)       FORTHCOMING TRAINING AND CONFERENCE EVENTS

Details of training events and the annual conference were circulated.

RESOLVED (11)

That the information be received and duly noted.

 

15)       NALC’S LEGAL TOPIC NOTE 22 - GRIEVANCE AND DISCIPLINARY PROCEDURES

 Consideration was given to the advice provided by NALC relating to procedures that should be followed in the event of a grievance or disciplinary procedures arising for employees.

RESOLVED (12)

That the procedures provided by NALC’s Legal Topic Note 22 be adopted.

 

16)       WEBSITE MATTERS

There were no specific matters to raise other than the recommendation outlined at the Health and Safety seminar to display details of the council’s insurers on the website.

RESOLVED (13)

That the Clerk refers the matter to the Doncaster Clerk’s Group and reports views to a future meeting.

 

17)       CONSULTATION DOCUMENTS

Consideration was given to the following documents details of which had been circulated:

• Introduction of 20mph speed limit on Moor View, Rural Crescent and Valley Drive
• HS2 station location and line route
• Y&H Carbon Capture and Storage Cross Country Pipeline

RESOLVED (14)

a) That the documents are received and the information noted.

b) That the Mayor and local MP is informed that the parish council welcomes and supports the introduction of the 20mph speed limit.

 

18)       REQUEST TO PURCHASE DOG FOULING EDUCATION RESOURCES

A request had been received from DMBC for donations to purchase items to highlight problems associated with dog fouling across the South East area of Doncaster.

RESOLVED (15)

That no donation be made as the resources may not be used sufficiently in the area of the parish.

 

19)       AUTHORISATION OF BANK PAYMENTS           

Consideration was given to the schedule of payments for signature.

RESOLVED (16)

a) That the following payment made be duly authorised:

D/13/36	Clerk	September salary	£530.03
D/13/37	YLCA	7 Copies of ;The Good Councillor Guide’	£20.00
D/13/38	Arrow Publications	Autumn Newsletter	£114.00
D/13/39	Handyman	Petrol for Mower	£7.50
D/13/40	Officemate	Annual Contract for website	£396.00
D/13/41	Officemate	Uploading Members’ Interest Forms	£90.00
D/13/42	ICO	Annual Subscription	£35.00
D/13/43	Royal British Legion	Wreath and Section 106 Donation	£60.00
D/13/44	Handyman	2nd Quarter Salary	£712.67
D/13/45	HMRC	2nd Quarter Return	£558.85
D/13/46	Branton Farm Nursery	Grass seed	£8.38
D/13/47	Veolia	Grass cutting 5&19/7/13	£71.35
D/13/48	SLCC	Clerk’s Membership	£114.00
D/13/49	Clerk	Stationery/Postage	£10.85

.

20)              REPORTS FROM MEETINGS AND SEMINARS ATTENDED

a)         DMBC Online Planning Seminar – 16 September 2013

The Clerk reported that the seminar had been informative and had clarified the publication of enforcement issues along with establishing useful contacts.

b)         Airport Environmental and Noise Monitoring Committee – 19 September 2013

Councillor Worthington outlined details of night flying arrangements and that no complaints had been received from residents of the parish. The Vulcan had ceased flying due to repairs needed and new initiatives were being trialled to reduce noise levels generally.

c)         Health and Safety Seminar

The Clerk and Councillor Worthington confirmed that seminar had been useful and was good value.

RESOLVED (17)

That the reports are received and the information noted.

 

21)       ITEMS OF CORRESPONDENCE

Consideration was given to correspondence outlined on the agenda including the update provided by the Boundary Commission relating to the electoral review of Doncaster supporting the proposals for a reduction in the number of councillors, information relating to Fracking from a pressure group and documentation received on the FARRS link road was discussed. A copy of the document from DCLG entitled ‘Openness and Transparency on personal interests’ had been circulated to all members.

RESOLVED (18)

a) That the items of correspondence be received and duly noted.

b) That a further response is sent to the Boundary Commission supporting the proposals and the Clerk arranges for the poster advertising the consultation on the electoral review is displayed in the parish.

c) That Frack Free South Yorkshire is notified that a presentation was not required at the present time.

 

22)       DATE AND TIME OF NEXT MEETING

RESOLVED (19)

That the next meeting be held on Wednesday 6 November 2013 commencing at the 7.00 pm at Kilham Hall.