Minutes of the Meeting of the Parish Council held on Wednesday 3 July 2013 at Kilham Hall commencing at 7.00 p.m.

 

PRESENT: Councillors J Worthington (Chair), G Warrender (Vice-Chair), Y Butterworth, B Fussey,        

 M Sidebottom and N Williams

                             

IN ATTENDANCE: J A Staniforth (Clerk to the Council), PCSOs T Chappell and K Martin and

                                5 members of the public

 

A member of the public raised the issue of large vehicles accessing the Woodlands Walk development via The Close often driving on the wrong side of the road and also reversing along Doncaster Road thereby creating safety issues for other motorists particularly at the beginning and end of the school day.  Two residents of Conway Drive reported that due to a pumping station not working sewerage had backed up onto two properties. Two trustees of the property Greenacres which was to become a Gospel Hall apologised for the lack of maintenance to the property and that this would be addressed in the near future and a booklet on the activities of the group was provided for information. The two representatives enquired if they were any activities that the group could undertake to support the parish which could include litter picking and if there was a need to replace the bench at the entrance to Glen Roadthis  could be considered.  An enquiry was also made regarding the introduction of 20mph speed limits and the Chair explained that the parish council supported the introduction of speed limits outside of schools but the former Mayor of Doncaster had declined to implement such measures. It was hoped that the new Mayor may reconsider and that it may be possible to discuss at the Parish Council Joint Consultative Committee meeting the following week.

 

1)         APOLOGIES FOR ABSENCE

Apologies were received from B Cheetham.

RESOLVED (1)

That the apologies be received and accepted.

 

2)         DECLARATIONS OF OTHER DISCLOSABLE INTERESTS/AMENDMENTS TO MEMBERS REGISTER OF INTEREST FORMS

Councillors B Fussey declared a disclosable other interest in respect of Item 8.

 

3)                  REPORT FROM THE COMMUNITY POLICING TEAM

The Chair welcomed PCSOs Trina Chappell and Joanne Martin to the meeting who agreed to speak to the contractors at the Woodlands Walk Development regarding large vehicles accessing the site via The Close. The PCSOs provided a copy of the latest Safer Neighbourhood Report monthly report which denoted there had been one theft from a motor vehicle and one report of anti-social behaviour relating to nuisance from young people playing football in Branton.  Speeding patrols had been carried out the previous Sunday on Whiphill Top Lane and on Doncaster Road resulting in four cautions and two drivers to attend a speed awareness course.

Members of the parish council requested that visits be made to the recreation ground particularly during the summer months when in the area.

RESOLVED (2)

That the PCSOs are thanked for their attendance and the information provided.

 

4)                  REPORT FROM DMBC WARD COUNCILLORS

Apologies had been received from Councillor Schofield due to bereavement and a condolence card was signed by members.

RESOLVED (3)

That a message of condolence be sent to Councillor Schofield.

 

5)         MINUTES OF THE MEETINGS HELD ON 6 JUNE 2013

 RESOLVED (4)

That the minutes of the Parish Council Meeting be agreed and signed by the Chairman.

 

6)         CLERK’S REPORT ON ACTION ARISING FROM THE PREVIOUS MEETING

Consideration was given to the report provided by the Clerk relating to actions required from the previous meeting that had been circulated.  Clarification was sought on the insurance position for volunteers undertaking work and it was confirmed that volunteers were covered for insurance provided that the work had been authorised by the parish council.

 RESOLVED (5)

a) That the information be received and duly noted.

b) That DMBC is asked to respond to the request to reposition the weight limit sign outside of Star Inn Farm on Whiphill Top Lane and to the request for the removal of vegetation that was obscuring the footpath sign to footpath No 2 on Gatewood Lane.

c) That the deceased bush is removed from the entrance to the recreation ground and the branches provided for the owner to dispose of.

d) That the organiser of the Fun Day is asked to remove an advertising sign from the hedgerow between Branton and Auckley.

e) That the Handyman is asked to complete the re-painting of the yellow bars on the play apparatus prior to the commencement of the school holidays.

 

7)         ISSUES RAISED BY THE PUBLIC

RESOLVED (6)

a) That the concern of residents relating to large vehicles accessing the Woodlands Walk Development is referred to DMBC’s Highways Department.

b) That the issue of blocked drains affecting residents on Conway Drive is referred to DMBC’s Environmental Services Department and to Severn Trent Water.

 

8)         KILHAM HALL MANAGEMENT COMMITTEE REPORT

Councillor Fussey reported that the Fun Day had been successful in spite of the unseasonal weather and approximately £800 had been raised for the charity with £100 donated by Kilham Hall from the sale of refreshments. The bank balance was currently £16,190 and planning for a Halloween event had commenced.  The regular Tuesday coffee morning would cease during the school holiday period and all other regular bookings and occasional hire continued well with many favourable comments received. A new member of the management committee had been appointed.

 RESOLVED (7)

That the information be received and duly noted.

 

9)         REPORT ON MAIN DRAINAGE/SEWERAGE CONNECTION FOR KILHAM HALL

The Clerk reported that the application for permission to connect drainage to the main sewer had been submitted to Severn Trent Water at a cost of £440. The consultant had stated that in the event that permission was not granted a proportionate refund would be given. Discussion took place on the disposal of the Klargester Unit if mains drainage was provided.

RESOLVED (8)

a) That (subject to approval from Severn Trent) tenders are sought from GNE, P& H Construction and Environmental Ltd to be received in sealed envelopes by 2 September 2013.

b) That Councillor Cheetham is asked to enquire as to whether Mr P Fox wished to consider the purchase of the Klargester Unit and that the Clerk seeks to ascertain the value of the unit.

 

10)       RECREATION GROUND AND GARDEN MATTERS

The Clerk reported that DMBC had undertaken an inspection of the play area apparatus and had provided quotations for the replacement of the worn net bridge at a cost of £2,515.20, the fitting of two new bolts in the corner of the multi unit at a cost of £40 and to clean out the dog grid at a cost of £33. Councillor Warrender reported that a volunteer had undertaken temporary repairs to the net bridge and would secure the two bolts and arrange the cleaning of the dog grid at no cost to the council in the near future. The Clerk reported that DMBC had confirmed that the repairs were not urgent and would be monitored by DMBC.

Maintenance to trees/shrubs at the Rose Garden was raised and the need for preservative to be applied to the perimeter fencing at the recreation ground. It was also pointed out that the vehicular access gate at the recreation ground was in need of replacement. DMBC had agreed to provide a new village name plate for the plinth that had been repositioned following the new road lay out on Doncaster Road for accessing the fork junction at Whiphill Top Lane.

RESOLVED (8)

a) That any repairs to the children’s play apparatus be deferred until the next inspection report.

b) That a message of appreciation be extended to the local resident for carrying out interim repairs.

c) That in the event that the Gardener/Handyman was unable to undertake the necessary tree maintenance a quotation be sought from Mark Bell for consideration at the next meeting.

d) That a quotation be sought from Need a Hand to treat with preservative the perimeter fence at the recreation ground and to enquire if a quotation could be provided to replace the current vehicular access gate with either a metal or wooden gate in two sections.

e) That a quotation is sought from J F Brindley Engineering Ltd for a replacement two section metal gate.

f) That the Handyman is asked to arrange for the planting of the repositioned plinth.

 

11)       HIGHWAY MATTERS

The following matters were raised:

• Potholes at the junction of Whiphill Top Lane and Chapel Lane
• Overgrown vegetation obscuring the parking sign at the lay-by on Gatewood Lane
• Clearing of overgrown land opposite the Rose Garden on Whiphill Top Lane
• A request for a speed display sign outside Branton Farm Nursery
• A notice in the Doncaster Free Press regarding permission for 6 lorries to access land off Warning Tongue Lane

RESOLVED (9)

That the Clerk notifies DMBC to request work is undertaken to remedy the issues where appropriate.

 

12)       PLANNING MATTERS

Consideration was given to the following applications:

 

13/01104/FUL 12 Warnington Drive	Erection of single storey pitched roof conservatory to rear	No comments
13/01199/EXT 29/31 Warning Tongue Lane	Erection of 3 detached dwellings on 0.65ha following demolition of existing (time extension to 10/01848/EXT)	No comments
13/01231/FUL 34 Warnington Drive	Erection of part two storey part first floor pitched roof extension to front of detached bungalow	No comments
13/00898/FUL 60 Poppyfields Way	Erection of 2 storey pitched roof extension to rear after demolition of conservatory	No comments
13/01254/TCON 10&14 Warnington Drive	Reduce/crown lift 2 x Eucalyptus (T1 & T4), 1 x Sycamore(T2)  & 1 x Cedar (T3)	No comments
13/01252/TCON 10 Birchwood Court	Notice to fell 1 x Larch tree	No comments
13/01253/TCON 21 Birchwood Court	Notice to fell to ground level 1 x Oak tree	Comments
13/01357/CAC 13/01359/FUL 10 Birchwood Court	Demolition of existing bungalow and erection of detached bungalow	No comments
13/01395/FULFT 261 Bawtry Road	Erection of detached garage to front of detached house	No comments
13/01405/FUL Branton Farm Nurseries	Creation of new ‘Goods Only’ access/egress road and stockyard area approx 65m x 65m	Comments

 

It was noted that applications 13/00626/FUL (Doncaster Golf Club), 13/00752/FUL (293 Bawtry Road) and 13/0983/FUL (7 Carlton Close) had been granted.

RESOLVED (11)

a) That the following comments are submitted:

• 13/01253/TCON - That the retention of oak trees is supported where appropriate.

 

 

 

• 13/01405/FUL – That the application is not supported as it is felt that safety issues would be created when HGVs are entering and leaving the site and it is in close proximity to a bus stop used by young people.

b) That all other applications received and decisions reached are noted.

 

13)       PUBLICATION OF NEXT QUARTERLY NEWSLETTER

Councillor Sidebottom withdrew from the meeting during consideration of this item.

RESOLVED (12)

That the following items be included within the newsletter for publication in September 2013:

Branton Fun Day review, provision of new picnic tables, land spreading activity resolution, completion of new road layout on Doncaster Road/Whiphill Top Lane, safety issues at The Close due to large vehicles accessing Woodlands Walk and damage to footpaths and speeding traffic generally.

 

14)       INSURANCE ARRANGMENTS FROM SEPTEMBER 2013

Consideration was given to quotations received from Came & Company the current insurers and Zurich the former insurers for comparable insurance. It was noted that the premium for Zurich was considerably less than that paid previously from the current insurer over the last three years and prior to that.

RESOLVED (13)

That an insurance contract be agreed with Zurich Municipal based on the quotation received for £977.84 with a £100 excess for the next three years with increases only based on increased cover for inflation.

 

15)       REVIEW OF NUMBER OF MEMBERS OF THE PARISH COUNCIL

The Clerk informed the meeting that YLCA had previously recommended that councils with more than 2,000 electors be represented by nine council members. The current electorate was 2,294 and this was likely to increase due to the construction of the Woodlands Walk development.

RESOLVED (14)

That no action be taken at the present time other than to enquire of DMBC as to the timescale involved to increase the number of councillors should this be required in the future.

 

16)       DMBC ELECTORAL REVIEW CONSULTATION MEETING

Consideration was given to information circulated to members regarding DMBC’s consultation on a review the number of Ward Councillors, the Ward boundaries and timing of elections. A representative was also invited to attend a meeting with the Boundary Commission on 8 July 2013 at the Civic Offices.

RESOLVED (15)

a) That the parish council supports the recommendations contained in the summary particularly the reduction in the number of Ward Councillors and the timing of holding elections.

b) That Councillor Warrender attends the meeting on 8 July 2013.

 

17)       WEBSITE MATTERS

It was noted that the agenda for the meeting had not been uploaded despite being forwarded to the webmaster a week in advance of the meeting. No further information had been received regarding direct payment for hosting fees.

RESOLVED (16)

That the webmaster be asked for an explanation as to why the agenda was not uploaded earlier.

 

18)       FIRST QUARTER BUDGET MONITORING REPORT

Consideration was given to the report which denoted total expenditure on target and the receipt of £5.14 bank interest.

RESOLVED (17)

That the report is received and the information noted.

 

19)       AUTHORISATION OF BANK PAYMENTS           

Consideration was given to the schedule of payments for signature.

RESOLVED (18)

a) That the following payment made be duly authorised:

D/13/17	Clerk	June salary	£517.51
D/13/18	Clerk	Stationery	£46.63
D/13/19	Arrow Publications	June Newsletter	£114
D/13/20	Handyman	1st quarter salary	£662.11
D/13/21	HMRC	1st quarter return	£520.24
D/13/22	Severn Trent Water	Application for sewer connection	£440
D/13/23	Veolia	Grass cutting 10/5	£35.68
D/13/24	Nolan Management Services	Consultancy fee for drainage application	£480

b) That no further purchase of gardening gloves is authorised pending an enquiry into the reason for the purchases made.

 

20)              REPORTS FROM MEETINGS ATTENDED

a)         YLCA South Yorkshire Branch Meeting

The Chair reported that the current Chair Councillor D Liddle had been re-elected and Duncan Wright a Wadworth Parish Councillor and Doncaster Clerk had been elected Vice-Chair and the Executive Committee had been elected. There were no other significant issues raised.

b)         Airport Noise Monitoring and Environmental Sub-Committee

The Chair reported that there had been a presentation on fire safety from the Head of the Emergency Response team and there had been no recorded complaints from residents in the parish. The Vulcan Bomber had resumed flying. 

RESOLVED (19)

That the reports are received and the information noted.

 

21)       ITEMS OF CORRESPONDENCE

Consideration was given to correspondence received as contained on the agenda and the following which were tabled at the meeting: DMBC Public Rights of Way meeting, SYPTE – Bus service changes, YLCA – Joint Annual Meeting, SLCC – National Executive Elections, an invitation to the Yorkshire Wildlife Park on 31 July 2013 at 5.30pm with members of Auckley Parish Council and a request to subscribe to the Peaks and Northern Footpaths Society to become an affiliated body.

RESOLVED (20)

a) That the items of correspondence be received and duly noted.

b) That the offer to become an affiliated body to the Peaks and Northern Footpaths Society be declined.

 

22)       DATE AND TIME OF NEXT MEETING

RESOLVED (21)

That the next meeting be held on Wednesday 3 September commencing at 7.00 pm at Kilham Hall.